L A Yama

Freelance Admin Support Freelancer & Event Planner

1378
Location:Honolulu, Hawaii, United States
Profile:https://www.freelanced.com/layama
1
Kudos
5.0
2 Skills
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Rate/Hr
EXECUTIVE ASSISTANT
EXECUTIVE ADMINISTRATIVE SUPPORT | PROFICIENT IN ALL MS OFFICE APPLICATIONS | EVENT AND PRESENTATION COORDINATION | MULTI-PROJECT MANAGEMENT | MANAGES SENIOR EXECUTIVES’ SCHEDULES / EXTENSIVE AND COMPLEX TRAVEL COORDINATION | CORRESPONDENCE CREATION, EDITING, TRACKING | ISSUE RESOLUTION | CUSTOMER SERVICE

Highly organized and detail-oriented professional with 15 years’ experience providing thorough and skillful administrative support to senior executives. Versatile professional adept at managing multiple projects, providing exceptional support at a high-level of confidentiality.

PROFESSIONAL EXPERIENCE

EXECUTIVE ASSISTANT & NOTARY PUBLIC 2004-PRESENT
Provides executive-level administrative support to the top 3 senior company executives: Chairman/CEO, President/COO, and Sr. Vice President/CFO
~ Manages the Chairman/CEO, President/COO and Sr. Vice President/CFO’s calendar. Coordinates appointments/meetings.
~ Coordinates Staff Meetings/Lunches for President/COO.
~ Arranges extensive and complex travel coordination/itineraries for executives.
~ Coordinates and arranges high-level conference calls, board/executive management meetings and special events which include dignitaries (U.S./International).
~ Manages multiple/various projects, effectively meeting deadlines.
~ Coordinates preparation and timely dissemination of President’s report and PowerPoint presentations for board meetings.
~ Communicates confidentially with high level politicians/executives in association with the Chairman/CEO and his boards.
~ Records Executive meeting minutes.
~ Manages Executive budget, process monthly expense reports reflecting supporting documents and general ledger code indexes.
~ Expedites claims weekly query reports using Access/Excel at a certain threshold.
~ Manages, administrates and negotiates corporate mobile devices/plans.
~ Creates various PowerPoint presentations for executives.

EXECUTIVE ASSISTANT / OFFICE MANAGER & NOTARY PUBLIC 2001-2004
Provide executive-level administrative support to the President/CEO
~ Managed the President/CEO’s calendar. Scheduled and coordinated appointments/meetings.
~ Coordinated and executed travel arrangements for President/CEO and staff.
~ Processed monthly expense reports reflecting supporting documents and vendor code indexes.
~ Supervised Office Administrative Assistant and Receptionist.
~ Approved employee vacation/time-off requests. Administered new employee orientation
~ Coordinated office moves/space expansion.
~ Managed and negotiated office equipment contracts/maintenance agreements
~ Managed and administered corporate mobile devices/plans.

EXECUTIVE ASSISTANT 2000-2001
Provided executive-level administrative support to the President/ CEO of the largest non-profit organization in Hawaii.
~ Managed the President/CEO’s calendar. Scheduled and coordinated appointments/meetings.
~ Coordinated and executed travel arrangements for President/CEO and Vice Presidents
~ Coordinated preparation and timely dissemination of President’s report for board meetings.
~ Recorded Board/Executive meeting minutes.
~ Processed accounts payable/receivable.

EARLIER CAREER

EXECUTIVE ADMINISTRATIVE ASSISTANT 1998

CORPORATE SECRETARY/RECEPTIONIST 1996

ASSISTANT TO THE PRESIDENT/SECRETARY 1994

SECRETARY TO THE PRESIDENT/OFFICE MANAGER 1990

EDUCATION
BUSINESS ADMINISTRATION
KAPIOLANI COMMUNITY COLLEGE, HONOLULU, HAWAII

EARLY ADMITTANCE TO COLLEGE
BUSINESS MANAGEMENT/LIBERAL ARTS
LEEWARD COMMUNITY COLLEGE, PEARL CITY, HAWAII

PROFESSIONAL AFFILIATIONS
Notary Public, State of Hawaii
Member of the Executive Women International (EWI)
Former member of the International Association of Administrative Professionals (IAAP)
Assisted in the event coordination of various high-level involvement.

TECHNICAL PROFICIENCIES
Microsoft Office Applications (Word, Excel, PowerPoint, Publisher, Outlook, Access)
Kronos (time management software)
WPC, BI Dashboard, InSight, SharePoint (insurance claims software)
WordPerfect, Quicken, CorelDraw, Adobe X Pro, Nuance
Semi-Moderately Read, Write & Speak Japanese Language
Skills (2) Rating
Admin Support
Event Planning