Kilee Adams

Freelance Admin Support Freelancer & Virtual Assistant

1431
Location:Kennewick, Washington, United States
Phone: 509-591-5161
Website: http://www.columbiaadministrative.com
Profile:https://www.freelanced.com/kileeadams
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2 Skills
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Attention small business owners and busy professionals! Are you being weighed down by paperwork? Do you feel like there just aren't enough hours in the day? Are administrative tasks taking up your time and making it difficult to focus on running your business? If so, I can help!

I am a professional administrator with over twelve years of experience including both small businesses and large corporations. As your virtual assistant, I specialize in providing professional administrative support without the overhead

Professional Experience

Virtual Assistant
February 2012 - Present
Columbia Administrative Solutions

Independent contractor specializing in providing professional administrative support to small business owners and executives without the overhead or committment associated with a traditional employee. Services include:

• General administrative support
• Appointment setting
• Calendar management
• Customer service and relationship management
• Data entry
• Word processing
• Marketing materials
• Presentations
• Meeting materials
• Spreadsheets
• Travel arrangements
• Other support functions as needed

Lead Administrator III - Electronics and Measurement Systems Group
February 2008 – March 2012
Battelle Memorial Institute at the Pacific Northwest National Laboratory (PNNL)
Richland, Washington

• Provide administrative support to Technical Group Manager (TGM) and approximately 65 scientists and engineers
• Handle complex problems and administrative tasks with minimal supervision and direction
• Proactively anticipate group needs and implement practices to increase efficiency and quality of support
• Provide comprehensive support to TGM including email and calendar management
• Lead a team of administrators including work-flow management, providing training, and conflict resolution
• Manage all phases of administrative hiring for the group and assist with hiring for other groups within division
• Provide support to international workshop attended by over 100 people from government and industry
• Establish a workshop registration website and manage mass communications with potential workshop registrants
• Oversee the yearly staff development review process
• Serve as a back-up for the Division Administrator as required
• Provide customer service and interact with internal and external customers
• Coordinate both domestic and foreign travel for staff members from start to finish
• Track management and staff actions and maintain schedules
• Coordinate a variety of visits and meetings including high level visits, virtual meetings, and interviews
• Purchase items for staff using Purchasing Card, Business to Business Software, and Purchase Requisitions
• Assist group accountant with various tasks including cost estimates and spreadsheet maintenance
• Provide administrative support for an internal research and development initiative
• Use Microsoft Office, and PNNL computer programs to efficiently complete various office tasks

Project Administrator II - Chemical and Biological Sciences Group
January 2007 - February 2008
Battelle Memorial Institute at the Pacific Northwest National Laboratory (PNNL)
Richland, Washington

• Provide administrative support to Team Lead and approximately 30 scientists and engineers
• Serve as a back-up for the Lead Administrator and provide support to the Technical Group Manager as required
• Provide customer service and interact with internal and external customers
• Coordinate both domestic and foreign travel for staff members from start to finish
• Track management and staff actions and maintain schedules
• Coordinate a variety of visits and meetings, including conference calls, client visits, and initiative review meetings
• Submit documents and presentations for clearance using the ERICA system
• Purchase items for staff using Purchasing Card, Business to Business Software, and Purchase Requisitions
• Assist group accountant with monthly budget reporting
• Provide administrative support for an internal research and development initiative
• Use Microsoft Office, and PNNL computer programs to efficiently complete various office tasks

Project Administrator II - Office Support Services
October 2006 - January 2007
Battelle Memorial Institute at the Pacific Northwest National Laboratory (PNNL)
Richland, Washington

• Provide administrative and clerical support to various departments within the laboratory
• Effectively process a variety of office forms and schedule meetings and using Microsoft Office software
• Use PNNL computer programs to efficiently complete various office tasks

Executive Assistant
February 2005 - June 2006
Communication Labor Services, Inc.
Lee's Summit, Missouri

• Provide confidential support services to the President and Vice President of Field Service Operations
• Provide customer service and interact daily with both internal and external customers
• Manage banking relationships and transfer weekly per diem funds to employee accounts
• Cash management including payment of vendor invoices, processing and depositing cash payments
• Communicate with employees on a daily basis to resolve routine work issues
• Assist in recruiting, screening, and hiring new employees
• Perform various accounting functions including customer billings and reporting using Timberline Office software
• Review and approve all employee timesheets and expense reports
• Coordinate travel arrangements for 40 to 50 employees
• Effectively process a variety of office forms using Microsoft Office software
• Create and maintain all filing systems

Sales Assistant
April 2004 - February 2005
CES Industrial Piping Supply, LLC
Harrisonville, Missouri

• Provide administrative support to the office manager, vice president, sales, and warehouse personnel
• Cash management including payment of vendor invoices, processing, and depositing payments
• Contact vendors and customers on a weekly basis for collections and material management purposes
• Effectively process a variety of office forms using Microsoft Office and Peachtree Complete Accounting software
• Answer multi-line phone system and direct calls to appropriate personnel
• Accurately anticipate office needs and order supplies

Administrative Assistant
June 2000 - March 2004
Communication Equipment Specialists, Inc. (CES) and CES Towers, LLC
Lee's Summit, Missouri

• Provide administrative support to management, purchasing, sales, engineering, and accounting staff
• Provide outstanding customer service to both internal and external customers
• Process customer orders in an efficient and timely manner
• Reworked filing systems for efficiency

Education

Longview Community College
Associate in Arts Degree
Lee’s Summit, Missouri
Vice President of Service-Phi Theta Kappa International Honor Society

Rockhurst University
Undergraduate Business Courses
Kansas City, Missouri
One year of courses towards a bachelor’s degree in business administration

Virtual Office Skills & Equipment

• Experience completing complex administrative tasks in a virtual environment with minimal direction
• Proficient in all Microsoft Office programs as well as several specialty programs
• Fully functional home office equipped with high speed internet, Microsoft Office Professional 2010, scanner, printer, copier, webcam, and phone
• Willing to add specialty equipment as required
Skills (2) Rating
Admin Support
Virtual Assistance