Heather Bauer

Freelance Admin Support Freelancer & Event Planner

Location:West Chester, Ohio, United States
2 Skills
Work Experience

Senior Administrative Assistant/QAR/LEAN/Health and Safety Representative Sept 2009 - June 2011- Dresser-Rand, Cincinnati Service Center Hamilton OH
In charge of daily administrative duties, to include customer service for all incoming calls and concerns. Scheduling meetings, events, and handling all incoming visitors.
In charge of handling all administrative duties for Branch Managers and Shop Supervisors.
Ensured all reports were completed on a daily, weekly, or quarterly basis.
Input data into power point; excel graphs, and various other reporting formats.
In charge of collecting data for monthly quote and dollar amounts from service centers throughout the company.
Inputted projects for all working jobs into an Oracle database ensured all dollar values for customer purchase orders were correct and accurate.
Performed requisitions for all purchases, to include correct pricing and vendor billing information.
Handled expense reports for shop employees, and management to include travel arrangements for all employees and incoming visitors.
Ensured billing was completed for all vendors and suppliers. Ensured all contracts and agreements were up to date with all vendors and suppliers.
Documented all Supplier performances on a daily basis.
Managed and reconciled purchase orders to ensure proper pricing, and payment.
In charge of invoicing all projects completed by Cincinnati Service Center, to include detailed account of all invoiced items to customers.
Acted as a liaison for all account managers dealing with Midstream clients, tracking orders, and updating customers on all processed orders.
Developed and implemented LEAN initiatives, to enhance process and productivity amongst machinists, and shop employees.
Reorganized, and improved all work stations, bringing shop standards to a higher level.
Ensured all safety training was up to date for all employees, provided the proper training needed to ensure a safe work environment when needed, ie. CPR/AED, forklift.
Prepared and presented monthly safety meetings for all employees within our service center to include a monthly documented report.
Recorded all safety audits with proper safety documentation, keeping TIR and TRIR up to date.
Enforced and developed corrective actions plans to correct safety issues and prevent any safety violations using Corrective Action Request (CAR) and Preventive Action Request (PAR).
Ensured all ISO 9001.2008 procedures were upheld, completed and audit ready.
Supply Administration Chief/ Fiscal Chief Dec 2003 – Jan 2007 MWSS Chicopee, MA
Managed and lead twelve Marines, giving them the experience needed to perform their military duties and training them on all aspects of how a supply office should operate. To include training in logistics, receiving, and warehouse management.
Controlled and monitored all incoming and outgoing shipments, including hazardous materials, knowledgeable and military certified in Hazmat training.
Obtained business from civilian industries and keeping contracts for the government, performing as a liaison for the government and civilian counterparts.
In charge of supplying 210 Marines with billeting, chow, and equipment on a daily basis. Ensuring all records and inventory were immaculate at all times.
In charge of reconciling all purchase orders, incoming and outgoing to include all payments and pricing.
Established valuable contracts between civilian and military counterparts for all services needed and negotiated all contracts to receive the best possible pricing.
Coordinated motor transportation for all shipments to ensure all truck loads were for the appropriate sizes and quantity, dealing with gear weighing 100 lbs up to 20,000 lbs.
In charge of ordering and receiving for $350,000.00 worth of parts and equipment for all Heavy Equipment Operators, Motor Transportation Operators, and all other commodities within the unit. Managed all supply acquisition and loss/gain management.
Maintaining and creating a $400,000.00 budget for each fiscal year. Processing and tracking all moneys for the entire unit. Ensuring all legit purchases, and overseeing all procurement.
Serving as a warehouse manager by maintaining inventory record for over 2 million dollars worth of equipment and gear.
I received a Certificate of Commendation, 2 Letters of Appreciation for the performance of my duties.

Supply Administration and Accounting Clerk April 2000 – Dec 2003 Headquarters and Supply, Parris Island, SC
Managed all data input for personal, and Recruit supply inventory.
Ensured all supplies were ordered and received.
Reported and documented all discrepancies with recruit issued combat boots, enabled a whole new recreation of the combat boot, saving the Marine Corps $80,000.00.
I received a Navy and Marine Corps Achievement Medal, a Certificate of Commendation, 1 Letter of Appreciation, a Meritorious Mast for the performance of my duties.

BS – Occupational Health and Safety, Columbia Southern University: (Currently enrolled)
Enrolled with OSHA Academy, studying to receive OSHA Cert, 700 Safety Management.
A.A. Child Development, Daytona Beach Community College
Marine Corps School Courses Completed
HAZMAT and Hazardous Waste Training provided by the United States Marine Corps
Oracle Database Training Dresser-Rand
Client Service Manager Certification Course Achieve Global

Special Skills

Extremely proficient in Windows Word, Windows Excel, Windows XP,Windows NT, proficient in Web Graphic Design, 3 years of IT Help Desk experience, abilities to construct databases
Security Clearance: Secret
Forklift Operator
Very knowledgeable on LEAN processes.
Participated and passed (4) ISO 9001. 2008 inspections
Managed Safety department to include new and inventive safety incentives, with zero TIR
Skills (2) Rating
Admin Support
Event Planning