Sandy Donnelly

Freelance Admin Support Freelancer & Office Manager

1432
Location:San Francisco, California, United States
Profile:https://www.freelanced.com/sandydonnelly
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2 Skills
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SUMMARY OF QUALIFICATIONS
?Over fourteen years experience as an administrative and executive assistant to senior management and staff, which allows me to smoothly execute the functions of any environment.
?Organized and meticulous, with exceptional communication skills.
?Demonstrated expertise in event planning, budgeting, research, tech problem solving, scheduling and travel.
?Fluent use of Microsoft and Mac applications as well as Google apps, Sharepoint, Adobe and more; ability to pick up new programs and applications with ease.
?Able to coordinate and complete multiple projects in a deadline, detail-oriented environment.

PROFESSIONAL EXPERIENCE:

July 2011 – present CALIFORNIA INSTITUTE FOR REGENERATIVE MEDICINE, San Francisco, CA
Senior Executive Assistant to the President (contract)

• Assist President with all aspects of administrative projects by performing professional work that requires solid knowledge and understanding of general administrative principles and practices
• Maintains and organizes busy executive calendar, travel, and engagements
• Ensures accurate and timely processing of requests and actions consistently with professional, prompt, and courteous service
• Processes administrative documents and data, and prepares own correspondence to handle routine transmittals; communicates information in a clear and concise manner, and works and communicates effectively with all levels of management within and outside the company
• Assists with the coordination and administration of projects and with the preparation of documents and reports; schedule appointments, arrangement and coordination design and logistics for events and meetings

April 2011 – July 2011 BASIS, San Francisco, CA
Office Manager (contract)

• Managed, organized and supported the day-to-day operations and support of a 30-person office including office supply and snack replenishments, HR matters, new hire orientation and set up, daily mail and packages, vendor and government contract review and preparation, events planning, and set up venue and food for meetings
• Managed and coordinated with outside vendors of supplies, IT services, janitorial and facilities, maintenance and repair, and landlord
• Executive-level administrative support to the CEO and Management team from daily calendar management, travel arrangements, meetings and budget and financial analysis projects
• Assisted with recruiting activities such as placing ads and arranging interviews
• Managed the company master events calendar up to date from birthdays, board meetings, team lunches, and other internal gatherings, etc
• Responsible for other tasks that traditionally fall with an office management function including special projects for the Executive-level staff
• Managed all financials, primarily using Simply Accounting and online banking resources
• Planned and executed logistics and new office move from a 10-person office to 30 people

November 2010 – March 2011 THE BLUESHIRT GROUP, San Francisco, CA
Executive Assistant

• Executive-level administrative support to the Co-Founder and Managing Director from daily calendar management, travel arrangements, meetings, and general administrative and reception duties
• Managed capital purchases, direct IT and vendor relations, generate and maintain office and equipment supplies in accordance with company purchasing policies and budgetary restrictions
• Planned and coordinated weekly company luncheons and conference room management, and develop presentations for related on-site and off-site meetings

September 1999 – August 2010 BUSINESS WIRE, San Francisco, CA
Senior Sales Administrative Assistant

• Managed department scheduling, meetings, client appointments, travel arrangements and itineraries, supplies, vendor contacts, vendor and government contract review and preparation, expense reports, and candidate recruitment
• Executive-level administrative support to the Senior Vice President of Sales, Regional Vice President of Sales and six direct report Account Managers with a demonstrated ability to improve procedures, and meet demanding deadlines
• Liaison between all impacted departments to ensure proper communications and reporting practices
• Planned and coordinated corporate sponsored on-site and off-site conferences, meetings, seminars, promotional events, and tradeshows (Linux World, CES, MacWorld, Semicon, PRSA, NIRI)
• Managed ad-hoc and special projects for the Executive-level staff like occasional IT troubleshooting of departmental computers and printers; project management of an online training program for company-wide client database to all staff members
• Managed prospective clients by providing information, following up on leads and helping the sales team to follow up. Managed an Oracle-based database of 5,000+ clients
• Created and updated department marketing brochures and Powerpoint presentations
• Planned and coordinated with sales office moves and logistics

May 1998 – August 1999 HENSHAW ASSOCIATES, Menlo Park, CA
Executive Assistant/Office Manager

• Supported the President by managing his calendar, meeting, expenses, travel arrangements and special projects
• Performed all duties typical of an office manager in a start-up company
• Researched vendors for effective cost savings in the purchase of office equipment, supplies, and services; researched healthcare benefits and implemented the company’s benefits package; set up vendor accounts and billing, consulting agreements, and personnel files; researched new office space and coordinated the company’s relocations

September 1997 – May 1998 BELVEDERE EQUIPMENT FINANCE, San Francisco, CA
Administrative Coordinator

• Responsible for processing equipment lease and finance applications including generating credit reports, checking trade references, and putting approval proposals together
• Provided general administrative support to the President and Vice President of Operations on day-to-day office duties from supply orders, drafting contracts, documents, proposals, and vendor contact

EDUCATION:

NOTRE DAME DE NAMUR UNIVERSITY, Belmont, CA
Bachelors of Science Degree in Biology, 1997

SKILLS:

Microsoft Office (Excel, Word, Powerpoint) and Outlook, Google Docs, Adobe Acrobat and PhotoShop, QuickBooks and Simply Accounting, Constant Contact, Windows XP & Vista and Mac OS X, BigDough Platform

• Fluent in Cantonese and proficient in Mandarin

PROFESSIONAL ORGANIZATIONS:

PUBLIC RELATIONS SOCIETY OF AMERICA (PRSA) – Volunteer, 2000-2010
NATIONAL INVESTOR RELATIONS INSTITUTE (NIRI) – Volunteer, 2000-2010

HOBBIES:

• Tennis, hiking, baking, cooking, arts and museums
Skills (2) Rating
Admin Support
Office Management