JANET GRAFF, CMP
Administration / Business Services / Hospitality / Special Events
Certified Meeting Professional with 24 years of experience working as Executive Assistant to Chief Executive Officers in the banking, construction and medical industries. Meeting and event planning was a part of every position.
AREAS OF EXPERTISE
- Best Practices - Meeting Logistics - Problem Identification
- Patient Liaison - Attendee Management - Profit Improvement
- Developing Procedures - Contract Negotiations - Idea Generation
- Team Building - On-Site Management - Relationship Building
Medina Hospital, Medina, Ohio (2010 - Present)
EXECUTIVE SECRETARY TO COO/CFO
•Develop processes and procedures for operations department
•Project management for COO/CFO
•Member of GOAL (Group of Aspiring Leaders)
•CMS Survey monitor for nursing division
•Weekly Operations Meeting
•Monthly FIT Meetings (Revenue Cycle, Managed Care, ITD)
•Monthly Management Meeting
•Monthly Directors Meeting
•Monthly Key Communicators Meeting
•Quarterly Community Advisory Board Meeting
•Quarterly Board Finance Committee Meeting
JLG Event Management Solutions, LLC, North Ridgeville, Ohio (2008-2010)
INDEPENDENT MEETING/EVENT PLANNER
•Attendee Management with weekly reporting and full service solution.
•Venue Selection and Contract Negotiations - Hotel Contract/Site Selection, Room Block
•On-Site Management and Logistics.
•Virtual Executive Assistant and Association Management Services.
Pediatrix Medical Group, Center for Research & Education, Sunrise, Florida (2002 – 2008)
MEETING PLANNER (2003 – 2008)
EXECUTIVE ASSISTANT TO REGIONAL PRESIDENT (2002 – 2003)
•Site selection, development of marketing materials, built registration processes and databases,
and on-site management for assigned meetings ranging from 100 to 1,000 attendees.
•Prepared and managed program budgets from $30,000 to $1,500,000.
•Negotiated complex service contracts and approved all meeting expenses.
•Saved $35,000 for Better Together Conference in 2005 and developed best practices and processes to meet and exceed budget. Savings of thousands of dollars through the negotiation and planning process.
•Negotiated three-year contract with price reductions, concessions, volume discounts with Experient.
•Successfully planned and executed the National Medical Director’s Meeting with attendance of 350 clinicians and the newest and largest conference in Pediatrix history, NEO-The Conference for Neonatology, with attendance of 915 and registration of 950 clinicians.
•Responsibilities included a room block of over 3,750 room nights and a $1M+ overall budget, faculty, exhibitors, registration, management and collection of registration and exhibitor fees, and on-site meeting management.
•Orchestrated the selection and roll-out of the online registration and became the developer/trainer for the department. Represented Pediatrix and cultivated relationships with sponsors of special events and worked with the Senior Vice President and Director of Education, Research and Development to assure, enhance and promote the growth and development of the department.
Holy Cross Hospital, Fort Lauderdale, Florida (1997 – 2001)
EXECUTIVE ASSISTANT TO CEO/OFFICE MANAGER
•Planned and executed site selection process, built registration process, and provided on-site management.
•Negotiated complex service contracts, approved all meeting expenses, prepared and managed budget.
•Managed meeting vendors to include transportation, caterers, security, spouse activities, promotional items.
•Monitored and tracked budget, registration, and housing for all corporate meetings and events.
•Successfully planned and executed three Annual Board and Medical Staff meetings.
•Four consecutive years, planned, organized and attended all monthly board and committee meetings which included all aspects of meeting planning, AV, F&B, board packages and other business requests related to these business meetings.
Oxford Holdings, Inc. Fort Lauderdale, Florida (1987 – 1997)
EXECUTIVE ASSISTANT/OFFICE MANAGER TO CHAIRMAN OF THE BOARD
•Prepared bids with Chairman for large drywall/stucco contracts with Disney and other large hotels and finalized contracts with general contractors (including insurance and all other requirements).
•Human resources, COBRA, and medical insurance and planned annual event for employees.
•Assisted with an oil business, in charge of hundreds of thousands of dollars from investors and payments for drilling oil in several locations.
•Associates Degree, Secretarial Science, Myers University (Dyke College), Cleveland, Ohio
•Certified Meeting Professional (CMP)