Kelly Cashen

Freelance Proposal Writer & Technical Writer

Location:Orlando, Florida, United States
Phone: (707) 260-4949
2 Skills
Summary of Qualifications

Talented, result-oriented technical proposal writer and manager specializing in A/E/C contracts with a 92% success rate on contract awards and 98% of technical proposal submitted received overall “Outstanding” rating. Exceptional time manager able to prioritize and deliver time sensitive materials without compromising high level of quality. Effective at identifying talent and providing real time support to develop skills in others. Able to work simultaneously within various work groups to set goals and devise execution plans resulting in successful and measurable outcomes. Expert-level user in Microsoft Office and Adobe Creative Suite software applications. Formal training and practical professional experience in handling high volume of sensitive material records management, developing highly effective people, leadership and management, team coordination, meeting facilitation, corporate branding, instructional design, and presentations. Successful in deadline driven, dynamically evolving, project based environment with keen ability to be attentive to all aspects of multiple ongoing objectives without losing sight of the big picture while always attending to the fine points to insure completeness and accuracy in all work. Twenty-year veteran of United States Coast Guard (Department of Homeland Security) with exceptional communication and organizational skills. Awarded commendations during service, including United Stated Coast Guard Commendation Medal, Achievement Medal, Letter of Commendation, and Sailor of the Year. Willing to travel and/or relocate.

Professional Experience

Written Communication Skills
Identified submission requirements, coordinated content contributions, interviewed project personnel and wrote technical proposals for federal solicitations based on best value selection resulting in contract awards over $756 million for open competition solicitations on military construction projects as well as Indefinite Delivery Indefinite Quantity Multiple Award Construction Contracts (IDIQ MACC) funded to award task orders to selected contractors at almost $1.4 billion combined value. Proposals consisted of information on relevant corporate project experience and past performance, subcontractor qualifications, personnel qualifications and resumes, safety programs, construction and management approaches, basis of design narratives, logistics and coordination, project scheduling, teaming arrangements, and small business support programs.

Drafted post award administrative submittals including Quality Control Plans, Design Quality Control Plans, Site Safety and Health Plans, Pile Driving Procedures, and Replacement Subcontractor Qualifications for projects with a combined value over $1 billion.

Prepared packages promoting completed construction projects for national industry awards and recognition with over 85% receiving top rated national awards.

Designed corporate marketing presentations provided to potential joint venture partners to demonstrate company reputation and experience supporting low risk investment opportunities with substantial returns leading to the formation of mutually successful partnerships on contracts valued over $100 million each with companies averaging over $3 billion in annual revenue.

Designed marketing materials consisting of industry trade show distribution materials and banners for booths, project partnering charters, and career fair packages effectively branding corporate image.

Drafted and revised communications training courses and Standard Operating Procedures incorporating standardized format increasing consistency in training and processes.

Wrote detailed project management plans, revised communication manuals, created and presented computer-based presentations, and prepared and edited conference materials.

Created meeting agendas for annual strategic planning session and took notes/minutes of proceedings resulting in development of several measurable improvements to effective utilization of resources.

Developed white papers for all projects, which were presented as briefing media to Senior Management for review and approval of projects creating greater awareness of operational needs resulting in implementation of several fast-tracked solutions.

Computer and Technology Skills
Expert level user of several word processing, spreadsheet, database, presentation, project management, and scheduling software applications including Microsoft Office Suite, Adobe Creative Suite, and Primavera.

Developed and maintained electronic database for tracking all corporate communication and marketing materials and resources providing the ability to immediately access information such as statistics of queried items, progress reports for a specific project or group of projects, automatic notification of changes to database, project performance evaluations and awards, key personnel qualifications, standard and unique information for preparation of management narratives, construction approaches, basis of design narratives, and scheduling techniques improving quality of materials produced with greater consistency, relevancy, and accuracy in a shorter time frame. Additional features of database included access to annual recurring and one-time purchase funding disbursements enabling better utilization of funds and projection of budget planning.

Managed the electronic record keeping and reporting system of all classified equipment and material used by over 150 shore based facilities and military vessels operating within the Coast Guard Pacific Area region which required a Top Secret Security Clearance.

Verbal Communication Skills and Management Success
Coordinated efforts for attendance at several industry trade shows including designing and producing all company marketing materials and banners for booth displays, arranging all logistics for transport, personnel participation, and corporate trip reports resulting in identification of supplier and subcontractor resources improving base of resources for selection during procurement of materials and subcontractor agreements.

Managing participant in project opportunities forecasting including optimizing use of available resources for effective time management without compromising quality output of all deliverables as well as maintaining an understanding of current technology and other tools to help achieve corporate goals.

Facilitated and presented several training courses to include team development training, leadership and management seminars, total quality management, just-in-time methodology, time management skills, motivational development, group awareness, and instructional development.

Managed teams of personnel from multiple divisions, provided consistent verbal feedback to team members, and maintained team focus on tasks thereby providing successful leadership.

Developed shipboard satellite phone system to outfit all Coast Guard cutters with phone equipment for deployed personnel resulting in donation of $3 million in equipment from AT&T, lower phone card and long distance prices for personnel, and special satellite data pricing the Coast Guard.

Negotiated new data service, including e-mail, on Coast Guard cutters saving $768,000 per month.

Managed satellite resources including tasking and supporting responsible personnel for Coast Guard Pacific Area, including over $35 million in annual funding.

Work History

DAVID BOLAND, INC., Titusville, Florida
Proposal Manager

THE DUTRA GROUP, San Rafael, California
Senior Proposal Coordinator
2010 to 2011

NOVA GROUP, INC., Napa, California
Technical Proposal Writer / Marketing Director
2006 to 2010

Chief Petty Officer – Operations Specialist
1984 to 2004


Bachelor of Science, Organizational Communication

ART INSTITUTE OF CALIFORNIA, San Francisco, California
Major: Graphic Design and Advertising
2009 to Present