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Emily Finnegan

Freelance Word Processing Freelancer & Transcriptionist

1557
Location:Glen Ellyn, Illinois, United States
Profile:https://www.freelanced.com/emilyfinnegan
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2 Skills
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STATEMENT OF QUALIFICATIONS

Legal Secretary with 18 years of diverse legal experience. Team player; highly organized; practices efficient time management and prioritization of assignments; strict attention to urgency and detail; excellent writing, proofreading, word processing and interpersonal communication skills; proficient with legal industry software.

EXPERIENCE

August 16, 2010 ARMSTRONG TEASDALE LLP – Clayton, Missouri
Present Legal Secretary – provide support to partners in our Financial Services Department:
John (“Jack”) J. Inkley, Jr., Robert C. Graham, III, David L. Going and Susan K. Ehlers

Prepare and edit documents (agreements, correspondence, minutes, etc.) using Microsoft Word’s Legal Style Numbering and Compare features (also IRedline)
Assist in preparing and compiling Closing Transaction Binders
Transcription of correspondence and voicemail
Draft and prepare correspondence to clients, counsel and vendors
Time entry; review and revise billing; prepare expense reports; submit to Accounting vendor invoices for payment
Receive electronic notices of filing, print and save court pleadings to computer system for convenient location and access
Develop and maintain productive and cooperative rapport with attorneys, paralegals, administration and staff in firm
Communicate promptly, responsively and effectively with clients and co-counsel and opposing counsel
Scan documents into PDF format and from hard copy into OCR for editing/formatting discovery responses
Maintain files (closing/transaction and bankruptcy files)
Maintain and update Outlook Calendars and Contacts
Coordinate and schedule conferences and meetings
Travel arrangements
Mail merge/mass mailing projects
Software:
See below *

May 5, 2010 - GREENSFELDER, HEMKER & GALE, P.C. – St. Louis, Missouri
August 14, 2010 Floater Legal Secretary

Format discovery responses for attorneys immediate drafting
File pleadings with ECF, city and county courts
Transcription of correspondence, pleadings and voicemail
Scan documents into PDF format and from hard copy into OCR for editing/formatting discovery responses
Correspondence to clients, counsel and courts
Communicate promptly, responsively and effectively with clients and co-counsel and opposing counsel
Time entry; prepare expense reports; submit to Accounting vendor invoices for payment
Maintain and update GroupWise contacts

Software:

• GroupWise
• Microsoft Word (advanced level)
• Microsoft Excel
• Hummingbird and basic drive electronic file document management
• ProLaw (Time Entry)
• Microsoft Excel (basic functions)
• Adobe Acrobat Standard & Reader (various versions)
• Delta View (Compare Software)
• FTP Exchange Website

June 17, 2002 - ARMSTRONG TEASDALE LLP – St. Louis, Missouri
May 4, 2010 Legal Secretary - provided support for 7 years to Senior IP Litigation Partner, John (“Jack”) H. Quinn III as well as many other partners and associates

Lead Staff Member on Scanning/Electronic File Storage Project: Organization of project (establish processes to gather, track files and productivity); supervision of 4 people in gathering and assembling 13,000+ inactive files; preparation of said files to send to scanning service (this entailed removing all staples, clips and bindings; determining if there are original documents in the file to save according firm document retention policy; shipping mass numbers of boxes to scanning service)
Prepare and edit documents (i.e., agreements, etc.) using Table of Contents, Cross Referencing, Legal Style Numbering and Compare
Prepare, draft, format, edit and file pleadings electronically, traditional paper filing and under seal filing with district, city and county courts
Communicate with court clerks and ECF Help Desks to ensure properly filed pleadings
Receive electronic notices of filing, print and save court pleadings to computer system for convenient location and access
Maintain up-to-date, organized pleadings indices and files
Work closely with and assist attorneys with all facets of discovery and trial/arbitration preparation
Develop and maintain excellent rapport with attorneys, paralegals, administration and staff in firm
Transcription of correspondence, pleadings and voicemail
Draft and prepare correspondence to clients, counsel and courts
Load transcripts onto Summation
Coordinate and schedule conferences, meetings and depositions (book court reporters and videographers)
Scan documents into PDF format and from hard copy into OCR for editing/formatting discovery responses
Communicate promptly, responsively and effectively with clients and co-counsel and opposing counsel
Time entry; review and revise billing; prepare expense reports; submit to Accounting vendor invoices for payment
Travel arrangements
Maintain calendars
Mail merge/mass mailing projects
Maintain and update Outlook contacts
Member of the Staff Advisory Committee

* Software:

• Microsoft Outlook
• Microsoft Word (advanced level)
• Microsoft Excel
• Interwoven/FileSite & Worldox (document management)
• CMS (Time Entry)
• Olympus Digital Dictation
• ICreate
• IScrub
• IRedline
• Pacer/ECF
• AccuRoute (Scanning Software)
• Smeadlink
• Adobe Acrobat Standard & Reader (various versions)
• Delta View (Compare Software)
• UPS Campus Ship
• PaperPort
• RealLegal
• Summation (basic functions)
• PowerPoint (basic functions)

April, 2001 EMRICH & DITHMAR - Chicago, Illinois
June, 2002 Legal Secretary – provided support to Intellectual Property Senior Partner, James J. Hill

Prepare and file Patent and Trademark (P&T) applications
Follow-up on P&T applications, Office Actions, Notices of Allowance & Acceptance
Draft correspondence to clients and forward all P&T applications and residual Office Communications, Actions, Notices, etc., to clients, as well as requesting signature on declarations and assignments (Word Perfect)
Prepare assignments, declarations, §§ 8 & 15 Declarations, §§ 8 & 9 Renewals, etc. for filing in P&T Office
Transcription of correspondence, patent applications, oppositions and related litigation
Maintenance of litigation books (pleadings indices)
Prepare monthly billing

* Software:

Word Perfect

May, 1995 - ASKOUNIS & BORST, P.C. - Chicago, Illinois
April, 2001 Legal Assistant – provided support to Senior Partner, Vincent T. Borst, and Associates, Alex Darcy and David Wargula

Prepare summonses, complaints in replevin, citations to discover assets, notices, garnishments and appearances, as well as other standard court forms for local and outlying counties
Prepare motions for default judgment
Maintain case status in Case Master
Consistent and thorough creation and maintenance of pleadings indices
Upon receipt from opposing counsel, format responses to written discovery
Document production (copying, indexing, labeling, etc.)
Compose correspondence to clients, court clerks, sheriffs, special process servers, etc.
Transcription of correspondence and pleadings (exposure to multi-district and complex litigation cases)
Follow-up with sheriff's department and process servers regarding status of service
Assist co-workers with computer and software related problems and questions
Train new legal assistants
Maintain up-to-date computer inventory of ever-changing local and outlying counties’ court procedures, proper forms to use, fees, regulations, phone numbers, network of judges’ chambers and contacts at such clerical offices
Maintenance, placement and retrieval of off site storage of closed files
Mail merge/mass mailing projects

* Software:

Word Perfect
Case Notes
To condense my resume, further relevant work experience, information and references dating back to 1985 have been omitted but are available upon request.
Part Time Positions Held
I have held two part-time jobs while working full time. I performed medical transcription for a service no longer in business, but was run by the owner of Jensen Reporting Service in Chicago. I also was a Scopist for Schelli Reporting Service in Chicago. A Scopist uses her knowledge of machine shorthand language to produce clean transcripts for court reporters (i.e., proofing, editing, cleaning up conflicts, maintain reporter's computer dictionary by making "global" entries).

Outstanding references available upon request.

Personal:

My hobbies/interests are reading, designing and creating hand crafted jewelry, glass fusing, recreational cooking, Shelties, traveling and computer software.
Skills (2) Rating
Word Processing
Transcription