Lynn Moncuse

Freelance Admin Support Freelancer & Database Expert

Location:Connecticut, United States
2 Skills
Lynn M. Moncuse

Qualification Highlights

· Twenty years of administrative experience
· Database management
· Highly organized
· Attention to detail
· Ability to work independently in a challenging environment
· Management of the daily functions of an organization

Professional Experience

03/2008 – Present Tour Coordinator, Publicist, Sound Technician
Free Thought Band


Researches and solicits potential venues, radio stations for performances and air play
Assembles press kits and mailings to potential venues, record companies
Coordinates travel arrangements: booking accommodations, flights and land
transportation for musicians and equipment, load in and strike
Ensures musicians are on time to public appearances, interviews or TV/radio spots
Sets up and uses soundboard and other sound equipment during concerts or
Sells merchandise at shows
Venue and location photographer for album cover and website
Maintains equipment inventory list
Manages a large degree of detailed information in an organized and professional

02/2006 – 04/2010 Administrative Assistant II / Loss Control Assistant
State Auto Insurance Company, Litchfield, CT


· Assisted in implementing a paperless system from the local branch to the main office
· Tracked new business and inspections for two branches utilizing Access database software
· Coordinated inspections of personal, farm, and commercial properties for six inspectors
· Compiled photos and transcribed data from inspectors; printed reports for use by underwriters and management
· Archived inspection photos and reports in central database
· Received and posted to the network drive inspection reports from outside contractors
· Generated monthly and quarterly reports using Excel applications to monitor outstanding inspections and ratio of new business quoted to amount issued
· Designed and produced quarterly newsletter using Microsoft Publisher
· Processed payments for remote deposit
· Ordered office supplies
· Troubleshot office equipment issues and schedule equipment maintenance
· Receptionist duties for staff of seventeen at the local office

Hardware and Software

· Dell Dimension 4500, Canon Image Runner C3220, HP LaserJet 1200
· MS Office, Excel, Access, Publisher, AS400, Windows XP, Internet, Outlook
· Fax, Postage meter

09/2002 – 02/2006 Administrative Assistant
Waterbury Symphony Orchestra, Waterbury, CT


· Assistant to Executive Director and Music Director
· Assisted in creation of subscriber, donor and sponsor databases.
· Maintenance of new and existing databases and spreadsheets
· Computer file and office organization
· Credit card transactions for donors and ticket sales/prepared bank deposits
· Monitored weekly sales and donations/created reports for all committees
· Recorded donations and wrote acknowledgement letters
· Worked closely with professional printers to produce season brochure and program book; solicited advertising and donations for program book and fundraising events
· Orchestrated over 10 bulk mailings yearly with printers, mail houses, and post office
· Annual Fund campaign mailing; prepared other mailings as needed
· Box office sales at numerous venues
· Created and maintained seating charts for subscribers and single ticket holders at two to three major venues per year
· Logistical assistance for Guest Artists, Musical Director, members of the Board of Directors, volunteers, ushers, fund raising activities and benefit events
· Updated existing Board of Directors, Committees and Volunteer lists. Secured meeting rooms and kept members informed of upcoming conferences
· Answered and directed telephone, postal mail, and e-mail inquiries
· Maintained inventory and ordered supplies
· Assisted in community funded events

Hardware and Software

· Dell Dimension 4300, Hewlett Packard LaserJet 4050
· MS Office, Excel, Access, QuickBooks Pro 2003 Non-Profit Edition
· Windows 2003, Internet, Outlook
· File management and backup
· Fax, Postage meter

4/2002 – 11/2002 Administrative Assistant
Pilobolus Dance Company, Washington Depot, CT


· Reviewed and modified databases of supporters and prospective performers
· Recorded and acknowledged donations
· Answered and directed postal mail and e-mail inquiries
· Updated performance reviews and assembled press kits for presenters
· Generated reports for inter-office and board review
· Bulk mailing assembly
· Maintained inventory and ordered supplies

Hardware and Software

· Macintosh
· Mac09, FileMaker Pro, Word, Internet, Outlook
· Fax, Postage meter

1991 - 2001 Administrative Secretary
St. Paul’s Episcopal Church, Bantam, CT


· Worked closely with the church board to address daily and long term needs
· Modernized office procedures and operations; computerized filing system
· Maintained membership databases and produced required reports
· Responsible for church correspondence and diocesan reports
· Structured schedules and assigned tasks for committees and volunteers
· Trained volunteers for a variety of duties
· Coordinated various events throughout the year
· Wrote and distributed press releases for fundraisers and special events
· Worked closely with local Cable Access Company to ensure coverage of events and weekly broadcasts
· Scheduled maintenance for office equipment, pianos, organ, and cable devices
· Pastoral Care Contact (support for individuals during times of stress)
· Referred individuals to appropriate church or community agency to meet specific needs
· Served as church liaison with local and state community service agencies
· Produced weekly bulletins and designed bi-monthly newsletter
· Worked closely with professional printer to produce publications

Hardware and Software

· Gateway, Hewlett Packard, Okidata
· MS Office, Windows, Internet, Outlook
· Church Windows (Membership and Administrative software for Churches)
· File management and backup

1985 - 1987 Data Systems Manager, Programmer
Kent School, Alumni Association, Kent, CT


· Computerized filing system
· Developed and maintained alumni, parents and student files
· Programmed system to produce reports
· Updated database menus to accompany program modifications
· System troubleshooting, maintenance, and backups
· Developed inventory control system via spreadsheet applications
· Ordered supplies
· Coordinated sales events
· Assisted in newsletter publications

Hardware and software

· ATT 3B2/310
· Unix, Conetics Cbase, MS Word, Multiplan, Crystal writer


· Computer Processing Institute, Stratford, CT Certificate – Computer Programming
· Mattatuck Community College, Waterbury, CT Major – Business
Skills (2) Rating
Admin Support