Kathy Ruffin

Freelance Project Manager & Office Manager

1632
Location:Yonkers, New York, United States
Phone: 914-423-3925
Profile:https://www.freelanced.com/kathyruffin
0
Kudos
4.0
2 Skills
$40
Rate/Hr
Kathy Ruffin
1 Glenwood Ave. 12A
Yonkers, NY 10701
914-423-3925
914-953-9468

Profile

Traffic Manager with over 14 years of experience in print and digital production in pharmaceutical advertising.

Experience:

PROJECT MANAGER - FREELANCE
LLNS – New York, NY 10/2010-12/2010
Kept constant communication with the other departments to ensure team could deliver the expectations of the clients
Lead the coordination of various jobs, ensuring all timelines were coordinated and met
Submitted agency pieces for Medical Legal Review
Organized submission packets of printed samples and digital work for FDA submissions
Accounts: Pfizer–Aricept

PROJECT MANAGER – FREELANCE
Saatchi & Saatchi Healthcare – New York, NY 9/2010-10/2010
Managed electronic review systems for the brands: e-pts system and e-transmittal system for clients’ Medical Legal review meetings
Issued daily hot sheets for the team
Coordinated the multiple phases of tactical preparation and release for the ACR convention
Worked with agency/client vendors to assure necessary procedures were followed and timelines were met
Accounts: Pfizer–Enbrel

SENIOR TRAFFIC MANAGER
Neon Draft FCB Healthcare - New York, NY 6/2010-8/2010
Managed electronic review systems for the brands: e-pts system and e-transmittal system for clients’ Medical Legal review meetings
Oversaw development and training of 3Traffic Managers
Lead the coordination of agency jobs, ensuring all timelines are met
Issued daily hot sheets for the team
Prioritized workload for team based upon constant communication with Account Executives
Acted as liaison between all agency departments
Conducted weekly status meeting
Accounts: Pfizer, New Business

SENIOR TRAFFIC MANAGER / PROJECT MANAGER - FREELANCE
Medicus Lifebrands – New York, NY 2/201-6/2010
Helped plan for the re-launch of large brand in a very short timeline
Organized the client orientation for a new business in the agency
Developed estimates for Account Executives and Finance Department
Tracked financial progress of jobs and kept account team alert
Opened job numbers on the Prism System; developed and maintained master job jackets
Created weekly status report for the team that were leveraged for client communication
Accounts: Abbott-Humira


TRAFFIC MANAGER
EuroRSCG Life LM&P - New York, NY 10/2005-7/2009
Trained incoming account coordinators
Managed multiple accounts and different teams at once
Assisted in the development and refinement of the operations process followed by all agency departments
Launched 5 US and global brands
Organized multiple DDMAC submissions for agency and clients’ other agencies
Worked closely with Account Executives to recognize needs and negotiate for agency resources
Initiated jobs within the network’s EAS financial reporting and tracking system
Chaired planning team and for the agency events
Accounts: Pfizer-multiple brands, Wyeth-Prevnar, Schering Plough-multiple brands, Boston Scientific-multiple brands

SENIOR TRAFFIC MANAGER
Nelson Communications, Inc. – New York, NY 4/2003-10/2005
Managed Traffic Managers and Traffic Coordinators within the department
Worked with the Operations Director in the yearly reviews of Traffic Managers and Coordinators
Opened job numbers, developed and maintained master jobs jackets
Liaison for Account Executives, Editorial, the Creative Team and the Studio
Accounts: Centocor, Galderma, Convatec, Barrier, Myan Bertek, Berlex

TRAFFIC PRODUCTION COORDINATION
Medallion LTD – New York, NY 5/2000-10/2002
Maintained relationships with multiple agency vendors
Solicited bids for, and developed estimates for client projects
Worked with vendors to expedite completed samples
Trafficked proofs, press checks and supervised jobs fulfillment to locations
Ran production meetings and updated the team on a weekly basis
Coordinated expectations of the Account Executives and Creative team
Maintained database of work estimates and pertinent correspondence
Accounts: Barnes & Noble, Foot Locker

OFFICE MANAGER
RC Communications, Inc. – New York, NY 4/1987-5/2000
Worked closely with all levels of management and staff
Managed Operations Department of the company; including staff of the Messenger Center, Mailroom, and Facilities teams
Coordinated medical benefits and enrollment for all employees
Generated production schedule for the Sales Team
Produced all work estimates and department correspondence
Liaised and between the needs of the Sales Team and the capabilities of the Studio
Organized special functions and customer appreciation initiatives
Interfaced with vendors to ensure all product inventory was ordered, delivered and prices listed appropriately

Education
Virginia State University
Bronx Community College
PACE (PMP Certificate)

References gladly provided upon request.