Andrea Andersen

Freelance Presentation Designer & Creative Writer

Location:Sandy, Utah, United States
Phone: 801-889-7516
2 Skills
2341 Karalee Way
Sandy, UT. 84092
PH: (801) 889-7516

Corporate Executive /Personal Assistant and troubleshooting specialist with an impressive command of the Executive responsibilities and corporate operations including organization, management, training and expert competence in people skills, project management, prioritization, budget management, time management, financial planning and strategic analysis with strong leadership capabilities. I am seeking a position where these skills can be further cultivated as well as assist in the progressive development of a quality organization. I have 26 1/2 years experience that allows me to bring a great deal to the table in the role of supporting High Level Executives.

• Strong Work Ethic (Willing to work Overtime whenever needed)
• Ability to Organize, Prioritize and Multi-Task
• Detail Oriented and Proactive in all aspects of my job
• Successfully delegate and manage projects ensuring all deadlines are met
• Excellent Written and Verbal Communication Skills
• Experienced Problem Solver
• Committed to Professionalism and delivering Excellence in all aspects of my position
• Ability to Work Well Under Pressure and in a Fast Paced Environment
• Talented Negotiator
• Positive Attitude and able to communicate and get along with many different personality types
* Self Motivated yet committed to helping create a cohesive, team oriented environment
• Skilled in Event Planning, Scheduling Meetings on-site and off-site
• 26 Years experience with helping my boss improve his time management, effectiveness and efficiency so that he/she can remain focused on the Big Picture and Leadership of the Company
• 26 Years of Experience arranging domestic and international travel
• Advanced skills in calendar management and fielding priority meeting requests and phone calls
* Highly committed to maintaining confidentiality at all times


EBay, Draper, Utah June 2008 – January 2011
Executive Assistant to Vice President, Salt Lake City
• Arranged ALL travel for VP and other Executives and Directors as needed (this includes the other Executives of eBay and also the people from eBay corporate located out of San Jose California. I arrange transportation, hotel accommodations, scheduling meetings in advance, 24 hour advance check in at the airport (even on weekends), paying for baggage in advance and creating a document and travel folder for him so that all he needed to do was look at his folder that included boarding passes, documents, files for each meeting and notes to remind him of details he may have forgotten along with his daily schedule that contained all he needed for each day. I arrange the travel for anyone coming to the Salt Lake office to visit as well. At least 60% of his travel was international so all documents needed to obtain entry into each country was arranged for as well as passport and Visa information, cell phone coverage and made sure internet connections would be maintained (just to mention a few of the details that I prepared in advance for him)
• Created and maintained daily calendar/schedule. This is a very intense part of this job as if even one meeting needed to change times/dates, it throws his entire week off as he is booked solid. This is where my prioritization skills are absolutely necessary as I am responsible for communication of any changes in his schedule for the day and week. I print his schedule 1 day in advance (every day) so he can review if he wants any changes made as well as printing the weekly schedule on Friday’s for the following week. Responsible for making sure he has all folders and documentation 1 day in advance to allow for preparation for the following day.
• Keep track of his goals and help him meet those goals within the time frame he has set them.
• In charge of communicating anything to VP’s direct reports and responsible for follow up and delegation of projects of any kind. Had all direct reports send me weekly updates on the projects they were working on and what the status of completion of these projects was so that VP could easily see where we are at with each project at all times.
• Acted as corporate communication liaison between VP and other Executives, Employees, Outside Vendors and all potential Business Partners (liaison for him personally as well as it relates to his partner receiving all travel itineraries, schedules, travel arrangements and planned many personal events for them)
• Creating and tracking my VP’s expense reports as well as reconciling them and tracking when each expense is paid.
• Deal with highly confidential information on a daily basis
• Created all presentations and maintained Organization charts
• Delegated directives to other Executives & Employees from VP
• Coordinated all off site meetings, seminars, and recognition events
• Responsible for viewing VP’s email so that I could respond for him when necessary and so he did not get behind on little items I could take off his plate. This is also important as when an urgent email came through – I could handle the situation immediately.
• Arranged all interviews for VP and also interviewed candidates myself as I have a great sense of his goals and am very adept at finding a good match to meet the goals we need people to help us reach those for the different areas of the business.
• Maintaining and tracking the budget for our department as far as projecting the numbers for the future projects, travel, salaries, etc. and then tracking to make sure we are not over in any area.
• I also perform the basic administrative tasks (i.e. filing, organizing, etc) and we can discuss those in person or via telephone.
• Personal EA tasks such as arranging moves
• Dealt with Highly Confidential Information on a daily basis
• There are many other tasks and duties that I perform on a daily basis and will expand on those but wanted to mention some of the key aspects of this position.

Clear One Communications, Salt Lake City Jan 2002-June 2004
Executive Assistant to CEO/President

• Carried out all logistical tasks for CEO and President
• Arranged travel for Pres. CEO and Board Members
• Coordinated all board meetings
• Acted as corporate communication liaison between CEO and other Executives, Employees, Board Members and Clients
• Dealt with highly confidential information (Please ask about SEC investigation that was announced on my third day of employment)
• Created all presentations for CEO and President
• Delegated directives to other Executives & Employees from CEO
• Coordinated all off site meetings, seminars, and recognition events
• Maintained daily schedule for CEO and other Executives
• Prescreened all calls & meeting requests
* Dealt with highly confidential information on a daily basis.

Daymon Associates, Salt Lake City, Utah Mar 1999-Jan 2002
Executive Assistant to President

• Responsible for all general office management duties
• Arranged travel for VP and any visiting executives and direct reports
• Prepared daily agenda’s and travel packets with hotel, transportation and meeting information
• Prepared evaluations and updated employee files as needed
* Dealt with Highly Confidential Information
• Acted as interoffice link between CEO and HQ
*Created all presentations for Mark to take to win big accounts like Winn Dixie, Albertsons, Rite Aid, etc
*Ran the entire office including managing 10 other employees after I hired them and trained them
* Responsible for maintaining calendar, screening meeting requests and phone calls, multi-tasking and prioritizing projects

Unishippers, Salt Lake City, Utah Sept 1997-Mar 1999
Executive Assistant to CEO and Chairman of the Board

• Interviewed and screened all potential employees and new hires
* Arranged all Domestic and International Travel for Executives, Visitors, and Franchisees
* Scheduled and coordinated all employee meetings
• Arranged all Board Meetings for CEO and Board of Directors
• Trained all other Executive Assistants and Administrators in company
• Held Training once a month for up training of new administrators
• Acted as point of contact between CEO and Franchise owners
*Performed many personal tasks for Executives when needed

Ted Miller Co, Salt Lake City, Utah Jun 1984-1997
Executive Assistant to CEO and Chairman of the Board

• Interviewed and screened all potential employees and new hires
• Scheduled and coordinated all employee meetings, daily calendars, prescreening phone calls, coordinated and arranged travel for visitors and bosses.
• Arranged all Board meetings for CEO and Board of Directors
• Trained all other Executive Assistants and Administrators in company
*Kept payroll and created an easier way for them to track employees and created employee files as well as acted as Human Resource contact for the company
* Kept Board Minutes as well as prepared Board Meeting Agenda.
* Sent out Board Packets in advance
* Prescreened all calls and meeting requests

University of Utah- Communications

SALARY REQUIRMENT: Prefer to discuss in person