Friends (1)

Annick Hector

Freelance Event Planner & Admin Support Freelancer

Location:Ottawa, Ontario, Canada
2 Skills

Bilingual event coordinator offering over 3 years’ experience in the development and execution of events such as meetings, workshops and conferences, fundraising events, festivals, galas and more. Possess effective customer service orientation skills, and an active commitment to continuous improvement processes and standards; entrepreneurial and proactive with the ability to demonstrate creativity and take initiative. Approachable with the capacity to work efficiently in a fast pace environment and perform to the highest standards.


Event logistics
Onsite event coordination
Budget management
Venue management
Volunteer management
Customer support


General BA: Minor in Communication,
University of Ottawa, Ottawa, ON, 2013

Graduate Certificate Event Management,
Algonquin College, Ottawa, ON, 2011

Diploma in Hospitality Management,
Algonquin College, Ottawa, ON, 2011


EVENT MANAGER, Ultimate Functions, Ottawa, 2015 to Present
Liaising with clients to ascertain their precise event requirements. Working closely with key stakeholders at every level to ensure the effective delivery of events.

• Project planning and management
• Program development
• Onsite event implementation
• Event marketing management
• Financial management
• Venue selection and procurement
• Floor plan and room layout
• Volunteer management
• Decoration
• Catering
• Travel Logistics
• Staffing requirement and management
• Arranging Audio/Video
• Vendor negotiation and liaison
• Marketing collateral and social media
• Feedback and evaluations

PROGRAM OFFICER, National Judicial Institute, Ottawa, ON, 2013 to 2014
Coordinating the process for effective planning, development, delivery, and evaluation of judicial education programs in both official languages and performing most tasks associated with this process.

• Organizing and participating in internal and external program planning sessions
• Creating and finalizing program agendas with planning committees
• Coordinating and preparing all course and conference materials
• Communicating with planning committees, external suppliers and program participants
• Assisting in managing all phases of program delivery including registration, shipping of
materials, setup, logistical assistance during programs, evaluations and wrap-up of
program activities
• Venue and vendor management, catering, security, transportation, travel logistics,

CUSTOMER SERVICE ASSISTANT, University of Ottawa, Ottawa, ON, 2013
• Assisting with the set-up of bilingual workshops and other events
• Helping teachers and students in choosing adequate course literary materials and
• Managing book archives by using different computer software
• Providing technical assistance and customer service to library patrons
• Answering library users’ questions and concerns on the phone and in person

EVENT PLANNER, A&A Events, Ottawa, ON, 2011 to 2013
Work with various non-profit organizations, and individuals providing expertly plan events;

• Establishing budgets, reviewing locations, and selecting venues
• Ensuring best rates by skilfully negotiating with suppliers, vendors, and entertainers
• Sourcing highly qualified caterers, florists, and limousine services
• Contracting team of event vendors such as musicians, photographers, and DJs
• Assisting with venue selection, invitations, floral arrangements, and food choices

ADMINISTRATIVE ASSISTANT, Party Time Rental, Ottawa, ON, 2011 to 2012

• Ensuring that customer inquiries are resolved at first point of contact by employing
judicious and astute decision making that remained within the company’s established
• Using the in-house inventory system to record necessary information and initiating
actions as required
• Processing orders, forms, applications and requests for information, maintaining paper
and computer based files
• Directing incoming correspondence to appropriate staff and corresponding with client
by email and regular mail


EVENT PLANNER, Festival Haïti en Fête, Ottawa, ON, 2013 to 2015
Development, production and delivery of events related to the festival from proposal to delivery.

• Creating materials related to each event; critical path, event scheme and event
production plan
• Writing and submitting grant proposals, sponsorships packages and marketing plan
• Setting, communicating timelines on every project
• Developing and maintaining client relationships
• Managing supplier relationships
• Event implementation and delivery
• Backstage and VIP management
• Volunteer management

EVENT COORDINATOR, Comité du drapeau, Ottawa, ON, 2015 to Present
Development, production and delivery of events related to the three events of the Flag Day Celebration, the cultural Fair, conference and gala.

• Coordinating the logistical, communication and marketing of the Haitian Flag day
Celebration with the Organizing Committee, which includes a cultural fair, a
conferences, and a gala.
• Logistics, venue selection, vendor negotiation, F&B arrangement, information
gathering, decoration, script development.
• Creating room plans for all three aspects of the event (conference, gala, fair)
• Creating sponsorship packages and communicating with partners
• Assisting in the development of the marketing concept and collateral materials
Skills (2) Rating
Event Planning
Admin Support