536 Windridge Pt,
Southaven, MS. 38671 901-830-1348
Objective To be placed in a mentally challenging position with a strong company. To use my knowledge and skills to further my employer’s prosperity as well as my own
6-10 thru 6-11 Atlantis Services-formally Shelmar
Director of Accounts Payable
¦ Most duties remain the same, added expense and merchandise payables for 30 Holliday’s retail stores. No longer do sales.
11-08 thru 6-10 Shelmar Partners LLC-currently Atlantis Memphis, TN
Assistant Office Manager
Daily - Responsible for pulling 60 store sales details from Prism System, recon with manual recaps faxed from stores, research and resolve any discrepancies, enter into QuickBooks.
Responsible for maintaining packing slips turned in by warehouse, recon to invoices received (qty), and to purchase orders entered by buyers (pricing), create discrepancy worksheet (to be submitted to vendor with payment) for any discrepancies, enter into QuickBooks for payment.
Responsible for ordering (using comparative price from various vendors) and distributing all supplies to corporate office, warehouse, and 60 retail stores.
Handle all phone, DSL, utilities, waste, alarm and pest control issues for corporate office, warehouse, and 60 retail stores.
Run all potential employee background checks and report back to district manager.
Receive, open, and distribute mail. Keep all store, warehouse, and office operational expense invoices, approve, GL code, enter into QuickBooks for payment.
Weekly – Using electronic banking, login to 5 different banks, print store account detail for 60 retail locations, recon to QuickBooks daily entries. Report and resolve any deposit discrepancies found (adjust incorrect entries, gather repayment forms from responsible employees on cash shortages and submit to payroll department.
After confirming store bank balance, write manual checks to transfer sales from all store level bank account to operating account.
Cut all vendor payments, match to invoices, give to controller for signature and mail (aprox 100 checks, $’s ranging from $160,000 to $600,000).
Monthly – Gather petty cash count forms from all retail stores, recon with QuickBooks balances, resolve any discrepancies.
Print store Client line statements (credit card transactions) for all retail stores, recon to QuickBooks entries, and resolve any discrepancies.
As needed – Book all hotel and flights for managers traveling to out of town stores.
Make arrangements for National Managers Meetings: Book hotel rooms, transportation, meals, entertainment for all employees attending. Prepare informational binders for all attendees.
Responsible for new store set up: Utilities, phone, DSL, water, waste, supplies, alarm systems.
Customer complaints: Obtain customers issue, report to district manager, keep ongoing log.
02-07 thru 11-08 CB Richard Ellis Memphis, TN.
Accounts Payable Specialist
Responsible for invoice entry and checking the work for accuracy, which could be from data upload or from the property manager’s entries/coding.
Responsible for communication of unresolved vendor/invoice issues to the appropriate internal or external client.
Upload client positive pay files to bank, recon all exceptions.
Responsible for 90 client check runs weekly.
06-06 thru 12-06 J.T.Shannon Lumber Southaven, MS.
Received daily bank lockbox, input into appropriate customer account.
Receive and input customer orders from six locations (multi-location coding).
Receive, sort, and distribute all company mail.
Input freight and lumber payables.
Back up for payable desk. Cut vendor payment when required.
Maintained monthly spreadsheet, accounting for all sales and cash receipts, to be submitted to bank.
12-95 thru 09-05 Mers Inc. Memphis, TN.
Director of Accounts Payable
Receive, determine GL coding, key into Great Plains, post, and recon all stock purchases and company expenses incurred for four store locations (aprox 500-600 vouchers/wkly).
Weekly vendor pay-outs, aprox 200-250 computer generated checks pulled, cut, reconciled, and mailed.
Establish and maintain good vendor relationships, contacts, and credit standings by having constant control over prompt payment and resolution of any issues that may produce the illusion of account delinquency.
Set up and maintain vendor base of approximately 500.
Reconciliation of wire transfers and vendor bank drafts to relieve open invoices.
Responsible for justification, GL coding, and reimbursement of $15,000 petty cash (for each of 4 store locations). Dispatchers submitted paid out including: crew member cash advances and COD’s, check cashing etc. ; employee expenses consisting of gas, travel, customer entertainment, etc. ; and any other company paid outs to vendor and/or service providers requiring cash on delivery.
Oversaw cash sales submitted by dispatchers: Reviewed cash register tapes, reconciled with cash, input journal entries to reflect income and relieve inventory to appropriate ledger accounts, and deposited cash received.
Reconciled payroll deductions with bi-weekly and monthly payment for employee garnishments, child support, union dues, etc.
Maintain control, distribution, coding, and entry of manual checks written at Memphis and Baton Rouge locations.
Research and justification of unusually high or low general ledger account balances during monthly closing and distribution of financial statements.
Establish procedures and train (at four store locations) company payable and purchase order employees. Ensure company procedures were followed.
System administrator for Lucent telephone system. Handle any system changes, equipment problems/purchases, upgrades, etc.
Reviewed, confirmed, approved and paid Memphis and Wickliffe store monthly expenses.
Responsible for obtaining 1099 vendor information, maintaining payment details, producing 1099’s, and distributing copies to those parties by federal deadlines.
Worked with CPA’s from outside sources, on two (internal and bank) annual audits to justify financial statements. Gathered and submitted requested documentation, justifying company expenses, customer pricing, inventory counts, cash sales, etc. to auditors.
Computer back-ups daily, weekly, and monthly jobs.
Responsible for gathering, reviewing, on-line input, and filing of monthly fuel tax transactions.
Daily posting of purchase order receipts, accounts payable, and inventory transactions.
Daily bank run: deposits of cash sales and accounts receivable checks, and pick up of petty cash reimbursements.
Education 1986 Raleigh Egypt High School Memphis, TN.
1. Major – Business
2. Minor – Computer programming
Various Northwest Community College Southaven, MS.
Accounting – 23 hours toward Bachelors
Skills Very fast 10 key, knowledge of Word, Excel, Lotus, Dos, PC Anywhere, Novel, Great Plains, DEGRAW, Peachtree, Internet Explorer, QuickBooks, JD Edwards, MRI, CTI, Yardi, Rcash. Typing about 45 WPM. Some Hardware knowledge, such as changing cards, printer ports, drivers, etc. Familiar with most basic office equipment (fax, scanner, postage machines and scales, PC’s, etc.). Problem solving with numbers and software a welcome challenge. Great with multi-tasking.
References upon request.
Holly Springs, MS.