Mary Huber

Freelance Admin Support Freelancer & Data Entry Freelancer

Location:Chambersburg, Pennsylvania, United States
2 Skills
Mary Rachel Huber

Administrative & Office Management Specialist
VA Public Trust Clearance

Resourceful problem-solver with strong ability to plan and organize. Manage a diversity of routine functions and projects in a fast-paced environment. Detail-oriented with a record for producing quality work within deadlines. Excellent communication, organizational, and problem solving skills. Exercise decision-making abilities, and a high level of confidentiality.
Areas of Expertise…
Office Management Credit & Collections Client Relations Meeting Planning Records Management

Professional Experience

Premier Management Corporation, Columbia, MD
Administrative Staff Assistant (Contractor)
Department of Veteran Affairs (VA) Start Date as a Government Contractor: August 9, 2011 - Current
Provides administrative support services to the Office of Enterprise Acquisition Systems (EAS) for the Department of Veteran Affairs (VA)
Provides routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files while closely assisting the EAS Director with the daily workflow concerning EAS
Codes and files documents in alphabetical file; validates data prior to being entered
Sets up and maintains paper and electronic filing systems for records, correspondence, and other material
Locates and attaches appropriate files to include correspondence requiring replies
Completes forms in accordance with established procedures
Reconciles the monthly purchase card transactions and addresses any routine audit’s that may occur
Reviews and edits work done by others to check for correct spelling, grammar, punctuation and to ensure that format policies are followed
Composes, types, and distributes meeting minutes, routine correspondence, reports and data entries in a timely manner
Reviews publications, regulations, and directives and responds or distributes as is appropriate
Prepares various types of reports, summaries, and replies to inquiries, selecting relevant information from a variety of sources
Assists in administrative support to staff on new procedures, and request information as needed from other offices for recurring or special conferences, reports, and inquiries. Assists in the onboarding of new hires
Discretion used in dealing with sensitive information in accordance with the Non-Disclosure agreements
Provides assistance with printing records control, tracking maintenance and other administrative activities for a department/division, center or other organizational unit
Greets visitors and directs them to the appropriate persons according to their needs
Makes copies of correspondence or other printed materials while recognizing the sensitivity of these documents
Event planning for conferences and off site meetings as well as in office functions such as holiday or team building events
Assists with research and provides briefs to management in regard to operating policies
Handles incoming and outgoing correspondence documents
Maintains office calendar, makes appointments, and arranges for meeting rooms
Opens, reads, routes, and distributes incoming mail or other materials and answers routine letters
Maintains recurring internal reports, such as time and leave records, office equipment inventory, & correspondence controls
Works independently on projects requiring research and preparation of briefing charts and other presentation materials as assigned
Composes correspondence on my own initiative concerning administrative matters and general office policies
Anticipates and prepares materials needed for conferences, correspondence, appointments, meetings and teleconference calls
Maintains a close and highly responsive relationship with the customer to ensure assigned duties are conveyed with complete understanding and clarity

St. Paul & Biddle Medical Associates, Frederick, MD
Administrative Assistant/Front Office Manager February 2009 – January 2010
Coordinated patient appointments and scheduling
Provided support to the business ensuring excellent customer service
Provided assistance to physicians and physical therapists when treating patients
Verified insurance eligibility and patient benefits
Accomplished data entry
Entered patient data, billing and insurance information in an effort to maintain current and accurate patient files
Answered and directed inquiries from patients, referral sources, payers and co-workers providing timely and accurate responses
Followed up with patient test results

Country Casual, Gaithersburg, MD
Customer Service Representative/Administrative Assistant January 2008 - February 2009
Answered incoming sales calls in a professional, courteous and efficient manner
Provided customers with quality service, product information, and price quotations
Offered details regarding accessories available, warranty procedures, and additional details as appropriate
Entered all telephone, web, mail and fax orders into the computer accurately and efficiently
Received and resolved customer complaints and problems in a professional and timely manner
Maintained and updated customer files in the database on a daily basis
Assisted customers in the showroom and represented Country Casual at business and consumer trade shows
Met all department objectives and metrics for call handling

Citi Corp, Hagerstown, MD
Fraud Representative, Credit Management October 2004 – December 2007
Reviewed credit card accounts that posed any fraudulent activity
Educated customers on the status of their accounts in question
Reviewed credit reports from all three major credit bureau reporting agencies to determine if the customer could maintain the account
Helped trained new staff on procedures and technology enhancements in an effort to comply with company requirements
Maintained customer accounts providing daily notations documenting all issues and history
Provided problem resolution to maintain customer satisfaction


Hagerstown Community College 2009-2010
M/A Medical Billing and Coding Hagerstown, MD

Certified in Business Writing and Grammar Skills 2011-2012

Certified in the following VA Required Training Courses:
VA Online Purchase Card Training
VAIQ – VA Intranet Quorum
VA Privacy & Information Security Awareness & Rules of Behavior
Prevention of Workplace Harassment
Workplace Ethics


Proficient using various software including, Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)
Proficient in Government software such as Compass, FedTraveler, IFCAP, and VAIQ.
Proficient in operating office equipment such as photocopiers, multi-line phone/voicemail systems and plotter software/ printer.
Proficient in maintaining a wide variety of financial or other records using computer software applications.
Skills (2) Rating
Admin Support
Data Entry