Jesse Lewis

Freelance Admin Support Freelancer & Event Planner

Location:Elizabeth, New Jersey, United States
2 Skills
Jesse Lewis Jr.
880 Anna Street
Elizabeth, NJ 07201
Cell: 908-576-2826

Career Summary:
Accomplished Administrative professional with over ten years of solid experience in Customer Service, Event Planning, Accounts Payable, and Purchasing. Experience also includes developing and maintaining tracking reporting systems and assisting in identifying business development opportunities.

Temporary Assignments:
06/2010 – Present Advantage Professional Staffing New York, NY
Assistant Buyer/Team Coordinator-Logistics & Tolling Assigned to Infineum USA LP, Linden, NJ
* Administrative support for the Manager, Global Procurement, 2 Global Procurement Advisors and a Global Procurement Buyer
* Update procurement contract information in SAP
* Maintain all Global Procurement contracts electronically in Microsoft SharePoint and physical paper files
* Create and maintain Purchase Orders relating to Procurement Contracts in SAP
* Prepare contract amendments
* Bid Administration including preparing and disseminating bid packages, coordinating conferences with potential bidders, tracking and overseeing Sealed Bid opening process.

08/2009 – 10/2009 SmartStaff Personnel Berkeley Heights, NJ
Crewing Manager Assigned at Horizon Lines, Kenilworth, NJ
* Arranged travel for marine personnel
* Maintained marine personnel files
* Created and maintained marine job orders
* Maintained and updated confidential vessel records

06/2007 – 08/2009 Forum Temporary Services New York, NY
Administrative Assistant Assigned to Mt. Sinai School of Medicine, Division of Hematology and Medical Oncology
* Provided administrative support to two professors
Administrative Assistant Assigned to NYU Langone Medical Center Campus Transformation Office
* Provided administrative support to Construction Managers
Special Projects Assistant Assigned to Bayonne Medical Center, Bayonne, NJ
* Provided administrative support to the Vice President of Human Resources
* Coordinated the execution of a internal employee survey interacting with Department Managers and Senior Hospital Administrators
* Managed the distribution of surveys to employees
* Created Pivot Tables in Excel to produce spreadsheets for reporting
* Collected employee survey responses and analyzed responses for presentation to Senior Hospital Administrators
Executive Assistant Assigned to NYU School of Medicine
* Provided administrative support to the Chairman, Department of Medical Parasitological and Director, Institute for Urban and Global Health
* Responsible for calendar management, performed domestic and international travel arrangements, logistics for Parasitological Seminar Series.
Editorial Assistant Assigned to Disney Publishing Worldwide, New York, NY
* Provided administrative support to the Senior Editor, Hyperion Children’s Books
* Responsible for calendar management, expense reporting in SAP, travel arrangements, customer inquiries, vendor payments in SAP
Executive Assistant Assigned to Harry Fox Agency, New York, NY
* Provided administrative support to the President & CEO
* Responsible for calendar management, travel arrangements
Program Assistant Assigned to The College Board, New York, NY
* Provided administrative support to the Chinese Language & Culture Initiatives Team
* Responsible for making sure participants for the annual Chinese Cultural Exchange completed all
Visa requirements for travel to China
* Assisted with coordinating flights for participants to China from hub airports (New York, Chicago, Los Angeles, Dallas)
Executive Assistant Assigned to Disney Publishing Worldwide, New York, NY
* Provided administrative support to the Vice President, Global Books Group
* Responsible for calendar management, expense reporting in SAP, travel arrangements, customer inquiries, vendor payments in SAP
PowerPoint Specialist Assigned to Inc. Magazine, New York, NY
* Updated PowerPoint presentations for Annual Meeting
Executive Assistant Assigned to the NYU Department of Orthopedic Surgery, Bellevue Hospital
* Responsible for maintaining rotation schedules for interns & residents with Excel.
* Compiling intern & resident evaluations from Attending Physicians and reporting in Access

04/2001 – 04/2007 The CIT Group Livingston, NJ
Executive Assistant
Business Development /Team National Support
* Provided administrative support for the Business Development Group which
included the Vice President of Business Development, 2 National Account
Managers, 5 Business Development Coordinators, 3 SBA Loan Referral
* Provided administrative support for Team National Group which included the
Assistant Vice President, 5 Credit Underwriters, and 5 Loan Closers and managed
the Team National support staff
* Maintained calendar for Business Development Group
* Performed domestic and international travel for Business Development Group.
* Processed Expense Reports in SAP
* Generated Monthly Sales Reports for National Accounts in Excel &
* Word processing and formatting of letters, memorandum, copying, filing, scanning of documents.
* Updated, maintained and disseminated Franchise database information to sales force on a weekly basis
* Created and maintained target market mailing lists for marketing purposes
* Prepared and disseminated databases to national sales force
* Formulated databases for mass marketing mailings
* Created PowerPoint presentations for national sales force and Management
* Customized marketing materials for national sales force
* Inputted sales leads into internal lead tracking system
* Disseminated mailing lists to sales force for follow-up
* Created fee payment information for submittal to accounting
* Compiled and tracked sales leads generated from trade shows, conferences and Internet
* Provided ACT training for new Regional Account managers
* Coordinated Small Business Lending integration from ACT to
* Managed the ordering of supplies and maintained office equipment
* Member of Small Business Lending Intranet and Colleague Activity Teams
* Coordinated over 120 trade shows for CIT Small Business Lending nationwide
* Registered booth space and booth personnel
* Coordinated logistics with display company and trucking company to ensure prompt
delivery of booth materials to show site
* Coordinated with show sponsors and show decorators to ensure booth set-up at show site
* Disseminated marketing materials to show attendees both pre and post show
* Monitored trade show budget and processed all trade show related expenses

08/2000 – 03/2001 Pomerantz Temporary Agency Edison, NJ
Administrative Assistant Assigned to Amerada Hess Corporation, Woodbridge, NJ
* Arranged travel for marine personnel
* Maintained marine personnel files
* Distributed ship mail
* Created and maintained marine job orders
* Processed marine invoices
* Maintained and updated confidential vessel records
* Updated ISO procedures and disseminated to vessels
* Assigned at Chubb & Son, Branchburg, NJ
* Prepared, microfilmed and data entry of homeowners insurance documents

02/1998 – 06/1999 Joule Temporary Service Edison, NJ
Administrative Assistant Assigned to Lucent Technologies, Basking Ridge, NJ
* Maintained schedule for Director of Market Development
* Maintained all records for twenty-five member Market Development Division
* Arranged travel and meetings for Market Development Division
* Used in-house voucher and vendor payment software
* Prepared presentations for Market Development Division

Computer Skills: SAP, Microsoft Word, Excel, PowerPoint, Access, Outlook, SharePoint, Lotus Notes, Adobe Acrobat PhotoShop, Internet Explorer, ACT 2000,,WebEx, Live Meeting

Education: Continuing Education:

Jacksonville University Rockhurst Continuing Education Center
Jacksonville, FL National Seminars Group
Bachelor of Science Degree Mastering the Basics of Microsoft Excel

Union County College Rockhurst Continuing Education Center
Elizabeth, NJ National Seminars Group
Office Automation Program Advanced Excel for the Power User
Received Certificate

Comp USA Computer Training
ACT 2000

Comp USA Computer Training
Advanced PowerPoint

Association Memberships:
Associate Member- International Association of Administrative Professionals (IAAP)
Skills (2) Rating
Admin Support
Event Planning