Melissa Soto

Freelance Event Planner & Travel Planner

940
Location:The Colony, Texas, United States
Profile:https://www.freelanced.com/melissasoto
0
Kudos
5.0
2 Skills
$35
Rate/Hr
Highly motivated, energetic professional with specialized experience in meeting planning services. Articulate communicator with a proven ability to plan and synchronize the essential details of multiple meetings in an efficient and resourceful manner.
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Event Management Skills
Project Management for Special Events, Conferences, and Meeting Planning
• Responsible for the planning and execution of special events, conferences, meetings and other revenue generating events from conceptual phase to completion
• Overall event responsibility includes: organizational leadership, budget preparation, on-site coordination, and management of cross-functional teams
• Create integrated planning timelines to coordinate pre-event logistics, exhibit design and set-up, transportation, security, and allocation of services
• Extensive experience in vendor relations and business partnership development to gain involvement and ensure high quality service
• Leverage sponsorship opportunities to increase company profile or generate revenue
• Implement project management practices that ensure direction, motivation, resources and effective communication to maximize event planning and execution
• Proven ability to take direction and input and to develop effective and engaging branded events
Marketing and Communications
• Design and production of marketing collateral, and promotional material
• Advertising campaigns; theme development, artwork selection, and copywriting and editing
• Media relations and press releases
• Effective communication with people at any level of business and management
• Effective marketing and communication through social media networks
• Liaison to corporations, foundations and donors
Budgeting and Resource Management
• Budget preparation, monitoring, and post-event account reconciliation
• Return on investment analysis
• Completion of programs on or under budget while exceeding client expectations
• Manage event process by negotiation contract agreements and overseeing operational issues to maintain or lower project costs
• Negotiate contracts with vendors worldwide
• Prepare budget proposals and presentation for upper management approval processes
• Account reconciliation and thorough documentation during pre and post event

PROFESSIONAL EXPERIENCE

Event Manager/Staff Fresh Company, Garrison, NY 2008 – present
• Serve as direct point of contact for client, vendors, and participants concerning meeting specifications, requirements, preferences, registration, confirmations, cancellations, schedules, cost summaries, and RFPs.
• Outgoing and energetic with strong communication and interpersonal skills
• Develop and maintain good customer relationships
Special Event Coordinator Green Chimneys, Brewster, NY 2008 - 2009
Responsible for all aspects of event management, including site selection/contract negotiation, proposal planning, transportation arrangements, hotel attrition/cancellation negotiations, production of event materials, registration/database management, and onsite management
• Serve as direct point of contact for vendors, and participants concerning event specifications, requirements, preferences, registration, confirmations, cancellations, schedules, cost summaries, and RFPs.
• Supervise and manage volunteer tasks at all Special Events
• Evaluate all events and make recommendations for improvements to increase fundraising and public relations
• Outgoing and energetic with strong communication and interpersonal skills
• Demonstrated organizational and time management skills.
• Ability to work well within a team, handle multiple tasks and identify and swiftly solve problems.
Marketing and Development Coordinator Richmond Community Services Foundation, Mt. Kisco, NY 2007-2008
Accomplished events coordinator with solid experience working within the not-for-profit sector. Oversee the recruitment and training of volunteers for special fundraising events such as bikeathons in assigned communities. Supervise and support the Fundraising Development Team on the coordination of logistics as a leader and liaison for all sponsors. Set and ensure the satisfaction of event goals.

• Proven volunteer experience where your leadership style facilitates successful event planning and fundraising.
• Experience recruiting, training and delegating assigned tasks to a workforce of volunteer event supporters.
• Outgoing and energetic with strong communication and interpersonal skills.
• Demonstrated organizational and time management skills.
• Ability to work well within a team, handle multiple tasks and identify and swiftly solve problems.
• Strong computer proficiency skills that include managing sponsor information in large databases.

Catering Sales Director Prestiege Caterers & Event Planners 2005 – 2007
Orchestrate meeting planning services with a focus on client needs assessment, vendor relations, site inspection, cost analysis, set-ups, audio-visuals, guest transfers, transportation, off-site entertainment, reservations, and menu selection for breakfasts, luncheons, and dinner buffets.
• Accountable for logistic and operations of meetings/events
• Plan, coordinate and execute events
• Negotiate contracts, reconcile invoices/bills, meeting close outs
• Onsite Management for meeting/event
• Prioritize employee, customer, client, and operational needs to ensure a seamless event
• Exceed customer expectations
• Develop and maintain good customer relationships
• Excellent organization and leadership skills
• Manage multiple projects simultaneously
Professional Relations Coordinator Cigna Orthodontic Team 2003 – 2005
Developed, planned, marketed and executed events, meetings, tradeshows and patient appreciation programs within the orthodontic industry

• Manage special events inclusive of invitation management, food/beverage planning,
speaker schedules, activities, vendor negotiation, coordinate/ship event materials

• Maintain event attendance/follow-up communication and affiliate database
• Develop and implement marketing strategy/campaign special promotions,
direct mailings, etc.
• Track/evaluate results of marketing campaign
• Budget development & adherence

COMPUTER SKILLS
Windows 2000; MS Word, Excel, Outlook, PowerPoint, Photoshop, CVENT, Meeting Trak; Raisers Edge, Sage Fundraising 50, Internet research, Database management
Skills (2) Rating
Event Planning
Travel Planning