ADMINISTRATIVE COORDINATOR
I have a proven track record of providing quality administrative support to multiple departments and colleagues in a variety of administrative capacities within CRS.
SKILLS:
? HIGHLY ORGANIZED
? ABILITY TO MULTI-TASK
? ATTENTION TO DETAIL
? PROJECT MANAGEMENT
? STRONG VERBAL COMMUNICATION
? WORKING IDEPENDANTLY
? STRONG WRITTEN COMMUNICATION
? STRONG TECHNICAL PROFICIENCY
CORE VALUES
? EFFICIENCY
? THOROUGHNESS
? TIMELINESS
? PROACTIVE
? CONFIDENTIALITY
? ADMINISTRATIVE COMPREHENSION
? TEAM ORIENTED
? RESPECT FOR OTHERS
CATHOLIC RELIEF SERVICES – Baltimore, Maryland 2010 to Present
Major Gifts Administrative Assistant II
Provide high-level administrative support to East Coast Major Gift Officers, Stewardship Officer, MG Admin Manager, MG Director, Database Coordinator, MG Events Manager, and Sr. Communications Team.
• Handles all East Coast MGO meeting scheduling, including Outlook calendar management, internal meeting requests, conference calls, Logistics for quarterly Major Gift Unit meetings.
• Helps plan and coordinate the logistics of meetings and events, internally at headquarters and for, Logistics for quarterly Major Gift Unit meetings, and visitors and field based staff.
• Arranges travel for Major Gift Officers, and visitors, coordination of tickets. Process payment requests for meals, reimbursements, computer equipment, for East Coast MGO’s and MG Director by request.
• Manages telephone inquiries from donors, vendors, and provide excellent customer service for donor requests, respond to Donor Services on gift coding and worked to clear 3011 account in 2012.
• Coordinates Acknowledgement for all East Coast Major Gift donations on all amounts, using various templates.
• Conducts research to obtain background information on various prospects for Major Gift Officers.
• Formats, edits, proofread, reproduce and distribute materials. Produces documents, PowerPoint presentations or spreadsheets for Major Gift Officer’s events, donor meetings, speaker tours, etc.
• Maintains up-to-date contact information in the PM and Clearview database for donations, donor conversations, etc.
• Helps maintain Intranet site for current donor acknowledgment letters and reports, stock gift letters, and reports, including posting any information requested for events, MGO database reports, stewardship mailings, relevant to communications and organizing information.
• Reviews and monitors emails and ensures that urgent communications donor and donation requests receive a prompt response.
• Coordinates and compiles key Board Briefing materials in a timely manner. {provided this service work with Foundation Board at the VNA, see below)
THE VISITING NURSES OF ALBANY, INC. – ALBANY, NEW YORK 2005-2009
Executive Assistant & Foundation Bookkeeper
Served as Executive Assistant & Foundation Bookkeeper for the CEO, CFO& Director of Development with annual revenues of over 10 million.
Directed all administrative and project support efforts. Conducted in-depth business-development research and compiled financial results for review by Board of Directors. Developed presentations and scheduled all executive-level meetings and travel. Prepared bi-weekly time, expense reports, travel reports, and managed invoicing and billing processes.
• Designed, coordinated, and maintained vital financial information for CFO.
• Coordinated annual golf tournament and holiday outreach programs
• Company Notary Public for all new contracts and amendments
• Assisted Director of Development in new and innovative Marketing strategies and health fairs.
• Managed accounts payable, receivable. Oversaw administrative budget. Prepared expense reports and credit card/bank reconciliations and bank deposits. Purchased all hardware and software, performed application upgrades, and trained staff in use of office computer resources.
• Independently facilitated company health fairs in absence of Director of Development
• Provided monthly and annual financial statements; maintained company investment portfolio reconciliations bequests and shareholder payments
ST. MATTHEW UNITED METHODIST CHURCH – BALTIMORE, MD -MEMBER SINCE 2009-Present
Treasurer, Webmaster and Lay Minister
Provide financial and administrative support to the Church as ministry of finances. Provide stewardship leadership, Pay all bills, negotiate contracts, and provide all bookkeeping functions, including payroll, and annual property tax calculations and payments.
• This position is by appointment only, a congregation of over 100 members unanimously voted for me in 2012.
• I’ve also served as webmaster for the past two years
• Worked with Clergy of all positions, international and Domestic.
Education
• Notre Dame University- Baltimore MD 2012- present Baltimore, MD
Currently pursuing a Bachelor’s Degree in Business Management
• Maria College- June 2006 - May 2008 New Scotland Ave, Albany, NY
Associates Degree- Business Management, graduated with 3.0 GPA
Achievements
• Successfully completed every task given by MG department, gained professional confidence of managerial staff and colleagues.
• Developed relationships with mentors within CRS
• From Jan-present provided St. Matthew with financial leadership concerning past due bills bringing their credit rating up.
• Successfully passed every audit from outside agencies such as KPMG for the VNA financials.
• Became a Mortgage Notary Signing Agent processing in home mortgage signings in 2010
• Worked with Michael Owsianny as a team in 2012 to reconcile fund 3011 to a zero balance before the fiscal year end.
• Helped MG unit Administrative team bring donor acknowledgments, presidents Acknowledgment letter standards to a 99% accuracy level.
• Successfully completed seven CRS initiated trainings on CRS learns.
• Successfully completed a step by step manual for processing Stock Gifts, using Powerpoint and SnagIt screens shots for graphics. My manager tested and was very pleased.
• Received verbal and written kudos for performance from mostly all MG colleagues who congratulate me on jobs well done.