Diane Russ

Freelance Secretary & Admin Support Freelancer

Location:Washington, District of Columbia, United States
2 Skills
SKILLS Typing 90 wpm, Microsoft Word, Excel, PowerPoint, Outlook; DeltaView, Dictaphone transcription, Word XP (iManage); Worlddox, ARC software (switchboard) Carpe Diem, Timeslips; Javelen, E-Filing, TOA, TOC, Styles, Audio Transcription (You Send It and/or ExpressScribe)


02/12 – Present VENABLE LLP (General Practice)
Legal Administrative Assistant/Floater

Responsibilities include extensive document revisions to Complaints, Agreements, creating and/or revising TOC’s and TOA’s to Briefs using Microsoft Word 2010; compare documents using Workshare, assist Intellectual Property department with various projects, enter attorney time using Carpe Diem, Dictaphone transcription, prepare expense reimbursements for attorneys, travel arrangements, relief receptionist (using ARC software); assist in all areas of law such as bankruptcy, litigation, real estate, intellectual property and corporate.

04/11 – 02/12 BRAVERMAN & ASSOCIATES, P.C. (Real Estate)
Legal Assistant – Provide secretarial support to Senior Partner and an Associate.

Responsibilities included heavy transcription using Dictaphone as well as ExpressScribe, extensive revisions to documents with regard to personal injury and workers’ compensation such as Summons and Complaints, Agreements, Motions, Briefs, Discovery documents, prepared documents for filing with Workers’ Compensation Board, assisted in Commercial closings on million dollar properties, responsible for filing and entering attorney’s time using Timeslips.

02/10 – 04/11 CARY KANE, LLP (Employment and Labor Law)
Legal Assistant - Provide secretarial support to the Managing Partner and a Senior Associate.

Responsibilities included heavy calendar maintenance, extensive revisions to agreements, complaints and discovery documents using Windows 7; E-filed petitions, notices, motions and other legal documents in state and federal district courts; familiar and comfortable using TOA, TOC and Styles; scanned documents as PDF’s to be forwarded to attorney and/or clients via email; prepared attorney expense reports; entered attorney time using Timeslips (billing program); created and organized new files as needed for scheduled hearings for union members; extensive phone contact with Union leaders and individuals within the union on a daily basis.

02/09 – 02/10 Various temporary projects / assignments

Word Processor – (Part-time weekends)

Responsibilities included, extensive revisions to SEC documents, Agreements, discovery documents, correspondence and tables using Microsoft Word 2010, created TOAs, TOCs and worked with Styles, scanned documents as PDF’s, entered time using Javelen, comfortable using Outlook, Deltaview, responsible for printing and organizing large documents to be delivered to attorneys as requested.

02/05 – 02/09 HOLLAND & KNIGHT LLP NYC (General Practice / Maritime Law)
Senior Legal Secretary - Provided secretarial support to one Partner
as well as two litigating Associates.

Responsibilities included preparing correspondence and making attorney revisions to pleadings, discovery demands/responses and agreements; screening of all telephone calls, entered attorney time using Carpe Diem as well as attorney edits to pre-bill narratives; arrange travel and prepared attorney expense reports; Dictaphone transcription; maintained attorney calendar(s); prepared new client memos using WorkFlow.

09/96 – 02/05 WILLKIE FARR & GALLAGHER, NYC (General Practice)
Legal Secretary - Provided secretarial support to two Associate Litigators,
One Corporate Associate and one Bankruptcy Associate.

Responsibilities included preparation of correspondence as well as made attorney revisions to pleadings, motion papers, agreements; format documents using firm paragraph/heading styles; created TOAs and TOCs for briefs, screened all telephone calls, handled inquiries and referred callers to appropriate parties; prepared monthly and quarterly client bills; Dictaphone transcription; heavy contact with clients and in-house professional staff on a daily basis.

EDUCATION North Dallas High School (Dallas, TX – '81)
Executive Secretarial School (Dallas, TX – '83)
Skills (2) Rating
Admin Support