Extremely qualified and self-motivated professional in search of a permanent position which will utilize my extensive administrative and leadership skills and allow me to grow with the company.
Extremely proficient in Microsoft Office Suite and various billing databases, gathering and analyzing statistical data and report generation, dictation and transcription, maintaining team schedules, excellent coordination skills and multitasking skills, excellent ability to train and motivate staff, exceptional record maintenance skills, excellent ability to make administrative/procedural decisions and judgments.
Urban Growth, Chicago, IL May 2012 – December 2013
Operations Director for Employment Developer. Responsibilities included screening potential applicants to assess their employment readiness and placing applicants in employment positions that were best suited to their skill set. Directing and coordinating activities of staff, assigning specific duties on a daily basis. Liaison between Executive Director and clients, scheduling appointments, drafting and editing correspondence. Created and maintained database and files.
Audrey L. Gaynor & Associates, PC, Chicago, IL March 2003 – August 2009
Office Administrator of a fast paced family law firm. Responsibilities included hiring of administrative staff, assigning, distributing and coordination of administrative staff workload, managing payroll, 401(k), profit sharing and health insurance, account reconciliation, year-end budgeting, complying with insurance certificates for office suite, ordering and maintaining office equipment and furniture, vendor relations, client-intake, month-end billing, creating invoices, collections, managing court schedules, composing and editing correspondence, preparing and editing legal briefs, analyzing discovery and preparing summaries of data, preparing records for expert review, gathering and organizing trial exhibits, conducting legal research, keeping current with local, state and federal court procedures.
Illinois Foundation For Quality Healthcare, Oak Brook, IL September 2002 – March 2003
Supported a team of eight registered nurses. Responsibilities included compiling Medicare data throughout the state of Illinois, downloading reports from Illinois hospitals and disseminating data to staff, preparing reports for monthly staff meetings, creating mass mailing databases, designing and creating informational pamphlets for health fairs, coordinating and attending health fairs.
Environmental Law And Policy Center, Chicago, IL. April 2001 – August 2002
Supported a team of four environmental attorneys. Responsibilities included preparing and editing legal briefs and filings, gathering and organizing hearing exhibits, conducting legal research, managing conference scheduling, composing and editing correspondence, creating mass mailing databases, researching current events regarding environmental policy, maintaining travel schedule.
Chicago Child Care Society, Chicago, IL August 1998 – March 2001
Executive Assistant to the Chief Executive Officer. Responsibilities included assigning, distributing and coordination of administrative staff workload, planning, preparing for and attending monthly Board of Directors meetings, including agenda creation and preparing and maintaining Board minutes, extensive event planning for fundraising events, preparing state funding contracts, creating and maintaining demographic database, investigating and responding to hotline calls, escalating emergency issues and delegating to appropriate staff, assisting with the development of annual reports, composing and editing correspondence for CEO.
SouthTrust Bank, NA, Birmingham, AL June 1996 – August 1998
Supported a team of four Vice Presidents in Corporate banking. Responsibilities included creating and implementing loan documents, renewing loans and contracts, creating spreadsheets and PowerPoint presentations, managing team schedules, including extensive travel for team, composing and editing correspondence for team, updating and maintaining marketing pieces.
WestPoint Stevens, Rosemont, IL June 1994 – June 1996
Supported a team of five sales directors. Responsibilities included inputting bath and bedding orders for three major department stores and two catalog companies, tracking and troubleshooting supply orders, liaison between department stores and supply mills, maintaining office equipment and supply ordering, composing and editing correspondence for team.
Sears, Hoffman Estates, IL July 1992 – June 1994
Supported a team of three buyers in the Home section. Responsibilities included tracking store merchandise sales and order implementation.
Southern Illinois University, Carbondale, IL September 1987 - May 1989