Daisy Vargas

Freelance Admin Support Freelancer & Office Manager

Location:San Francisco, California, United States
Phone: 415-309-6064
2 Skills

Genentech, South San Francisco, CA 6/2008 – 7/2012
Management Associate to Senior Director, Procurement
• Managed/maintained multiple complex calendars for senior management
• Organized extensive travel and accommodation both Domestic and International
• Coordinated interviewing process between management and ‘new hire’ candidates; Assisted out-of-town candidates with travel, hotel and car service arrangements
• Worked independently, taking initiative and high level of discretion/ judgment in a professional environment
• Maintained current and accurate expense reporting (Multi-currency)
• Created and Prepared presentations for senior level management
• Planed, organized and implemented PROP Procurement Offsites

Pacific Business Group on Health, San Francisco, CA 2/2008 – 4/2008
Executive Assistant to President/CEO (Temporary Assignment)
• Scheduled, coordinated and planned meetings for the President, Vice Presidents, Directors and BOD
• Provided confidential administrative support to the President/CEO and the National Policy Director; and supported other members of PBGH’s Senior Planning Group as required
• Maintained complex meeting schedules, ensured Executives are prepared with materials and information necessary to effectively participate in meetings, calls, interviews and conferences
• Work independently on special nonrecurring and ongoing projects requiring a high degree of accuracy
• Point-of-Contact for members of the Press; screening calls and email including meeting requests and Key Note speaking engagement invitations
• Arranged travel and meeting logistics, processed expense reimbursements, and contributed in other essential ways to the smooth running of a busy office
• Drafted written communications on behalf of the President & CEO
• Prepared board meeting material/packages

Inmatrix, Inc., San Francisco, CA 10/2006 – 2/2008
Executive Assistant/Office Manager
• Confidential Assistant to President & COO
• Coordinated and managed extremely busy and complex appointment schedule (Business & Personal)
• Coordinated extensive travel arrangements, including detailed meetings and travel schedules throughout Europe, and Asia (Business & Personal)
• Prepared, processed and submitted expense reports, reconciling both Business & Personal credit cards
• Streamlined operations and reduced costs by consolidating operations and negotiating competitive rates with service providers such as car service and major hotels
• Performed extensive Internet Research as required on adhoc projects
• Managed and prepared highly confidential documents including salary adjustments, contract negotiations
• Developed and maintained excellent working relationships throughout the organization by exhibiting outstanding customer service skills with internal and external customers
• Managed logistics for new hires (President’s direct reports)
• Planned and arranged various group off sites and social events (Both Business and Personal)

Moody’s KMV, San Francisco, CA 4/2003 – 10/2006
Executive Assistant/Training Assistant
• Coordinated logistics for high-level meetings including quarterly board meetings and Director offsites
• Prepared expense reports for reimbursement, provided accounting detail and follow up
• Event Planner (on/off-site) including preparation of presentation materials and handouts
• Provided support to other Executive Level Management as needed
• Ensured all conference rooms set-up with supplies and audio/visual/telephone for successful sessions
• Managed reporting for product management, support and production team
• Prepared and shipped training materials to training venues

First Republic Bank, San Francisco, CA 1/2002 – 10/2002
Executive Assistant (Temporary Assignment)
• Provided executive administrative support to President, Senior Vice President and CFO
• Managed extensive travel arrangements including corporate jet and apartment bookings
• Prepared notes, minutes for shareholder meetings, annual reports, board books
• Maintained records of highly confidential nature, worked under pressure and tight deadlines
• In charge of mass mailing materials to board members and shareholders

Deloitte & Touche USA LLP, San Francisco, CA 7/1999 – 1/2002
Administrative Assistant II - Tax Department
• Organized weekly internal meetings, including catering for international and national events
• Maintained heavy calendars to schedule various external and internal meetings
• Initiated and developed training outline and handbook for Administrative Assistants, which was later used at various offices, including San Jose, Oakland, New York
• Scheduled international and national travel arrangements and maintained expenses
• Proofread and composed reports, PowerPoint presentations, and correspondence
• Answered incoming calls and resolved confidential client inquiries

UCSF Stanford Health Care, San Francisco, CA 2/1999 – 7/1999
Administrative Financial Analyst (Temporary Assignment)

D’Accord Financial Services, San Francisco, CA 11/1998 – 2/1999
Administrative Assistant (Temporary Assignment)

Reuters America Inc., San Francisco, CA 7/1989 – 11/1998
Client Administrator
• Supported San Francisco/Seattle sales team and managed Install Coordinator duties
• Analyzed contracts, input orders, and troubleshoot technical and client issues
• Manage all hardware and software, circuits, disconnects; and installations
• Prepared correspondence, monthly reports, billing, weekly and monthly invoices
• Assisted Sales & Business Manager plus entire team; Travel Coordinator and HR Assistant
• Supervised the inventory control of all supplies, stocked supply cabinets, printer areas and kitchen areas
• Coordinated events, trade shows, promotions, meetings and seminars
• Negotiated corporate rates for hotels and car rentals
• Sorted, date stamped, distributed mail; ensured all outgoing mail and overnight packages sent out daily
Skills (2) Rating
Admin Support
Office Management